![]() ![]() Closings like "Best," or "Take care," will be applicable no matter what the content of your email is. If you really feel like including your closing in your signature, at least make sure the closing you choose makes sense. It doesn't take all that much longer to type the word "Best," or "Thanks!" at the end of an email, and including it as part of your signature makes the sentiment feel less authentic. Don't put your email closing in your signature Phones have spell check if you choose not to use it or to take a moment to read your message before you send it, the onus for that falls on you, not your technology. Blackberry hasn't made a phone in over five years, so you can no longer blame your carelessness on your giant-thumb-on-tiny-keyboard syndrome. The same goes for "sent from mobile, please excuse any typos" disclaimers. At this point, it's safe to say that no one cares if your email was sent from your iPhone or not. Do away with the outdated disclaimersĮmails have been being sent from cell phones since 2007. We included the maximum amount of information in these templates to make them applicable for a wider range of people, but there's no "standard" amount of info you should include in your email sign-off. Or you might consider putting a company HQ phone number instead-that way, people have options but not at the expense of your sanity. If you work for a fully remote company, you don't need to put an address there (especially if it would just be your home address).ĭon't put your phone number if you don't want people calling you-it's that easy. But if you don't feel like having a profile photo in your email signature will benefit you, throw it out. Profile photos are more popular with people whose careers are client- or customer-facing, since becoming a "familiar face" is an important part of those jobs. If you don't feel like your signature needs all that, that's completely, 100% ok. Lots of these email templates include photos, logos, full physical addresses, and other elements. Before you hit send on any emails with your new sign-off, make sure you're adhering to the very official rules of email signatures. There's nothing more frustrating than a button that's not connected to anything.Ī neatly-formatted email signature is only half the battle. Doing it in this order (rather than deleting first and then inserting your photo) will help make sure the photo winds up in the correct place.Īdd hyperlinks to any social media icons, product listings, portfolio links, and scheduling buttons. Once your image is inserted directly next to the template image in your signature, highlight the template image and delete. Gmail does try to offer you the ability to resize photos once they've been placed in the editor, but these options are limited, so the only way to guarantee the photo will fit is to size it properly.) Click the photo icon in the formatting bar, and add an image you'd like to use. (Make sure you've sized the image to the dimensions specified for the template you're using. ![]() To replace images in the template with your own photos or company logo, place your cursor directly to the right or left of the image you're replacing and click so that the blinking cursor stays there when you move your mouse. (Gmail often automatically adds a hyperlink to web domains and phone numbers-if you don't want these to be linked or if you don't want them to appear in traditional hyperlink blue, remove the hyperlink or change the text color manually.) Replace the name, job title, company, and contact information in the template with your own information. Paste the template directly into the signature editor, and then remove the items you're not interested in. ![]() This will ensure the signature's formatting remains intact. Make sure you copy the entire template, even if you don't want to use certain elements in the signature. Open the Google Doc with the templates, and copy the template you want to use. If you want to create a second signature, click Save on the one you're currently creating, and then Create new to start another.) (Gmail now allows you to save multiple signatures, so you can switch between them if you're emailing for different reasons. ![]() The text box to the right of this label is the signature editor.Ĭlick Create new. Scroll down until you see the Signature section. You'll automatically land on the General tab. Head to the settings gear icon at the top-right corner of the page, then click See all settings in the menu. Don't even attempt to do this on a phone-it's not worth the headache. Once you've selected the template you like, follow these steps to set your Gmail signature. ![]()
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